Student Information and Records

Transfer Credit Evaluation

Durham Tech evaluates transfer credit for equivalent courses with the grade of "C" or better from member institutions of the North Carolina Community College System and other post-secondary institutions accredited by a regional accrediting association. View the Transfer Credit Award policy and procedure.


Academic Credit for Professional Credentials

Academic credit may be given for adequately documented and validated industry-recognized credentials. View the procedure to request Academic Credit for Professional Credentials.

Students may be granted credit for courses if they have attained an industry certification exam with comparable learning outcomes. Approved course credit for the completion of industry certifications are referenced below.

In order to receive consideration for credit based on certification completion, students must present documentation in the form of a letter, transcript, or certificate to the Student Information and Records office showing that they passed and were awarded the certification. Alternatively, students may present the aforementioned documentation to a Program Director, who will then provide official copies to the Student Information and Records office. Once received course credits based on credentials will be posted to the official academic transcript.

Consult the list of eligible courses and credentials.


Credit by Exam

The special grade of Credit by Exam (CE) is awarded when a student has applied for and successfully completed the requirements for credit by examination. Qualified curriculum students with relevant prior training or experience may earn academic credit for certain courses by examination. A student interested in receiving such credit should contact the appropriate program director for information on the procedures for application. To receive credit by passing an examination, the student must be enrolled in a curriculum program and be registered for the course for which application is made. The application must be approved within the first 7 calendar days of the semester, and the examination must be completed within the first 14 calendar days of the semester.

To receive credit by examination, the student must score at least 85 percent on the examination. In certain courses, the required passing score may be higher. The examination may be taken only once, and a student failing the examination must complete the course for credit. No more than 10 percent of the total credit hours required by the student’s plan of study may be earned by examination unless the chief academic officer gives special approval to exceed this limit.

A student should not attempt the credit by exam if they are a:

  • A student graduating with a CE as part of the 60 University Transfer program hours because it is not transferrable by the Comprehensive Articulation Agreement (CAA).
  • Veteran enrolled in a course in which he/she are not in attendance. Those hours are not eligible for veteran benefits, thereby reducing or eliminating benefits.

Read more about credit by exam and CE designation in the Grading System Policy and Procedure.


Transcripts

Electronic ordering of transcripts is available with use of a credit card. Once the account is created, request an official, certified PDF of your transcript and track the status of your order. Orders are processed within five business days (allow additional processing time for high volume periods).

Students may also request a Durham Tech transcript in person by visiting the Student Information and Records office located in the Phail Wynn, Jr. Student Services Center, room 10-201. A fee is charged for each official copy of a student’s transcript. There is no charge for a student copy which is printable through Self-Service. Telephone and faxed requests are not accepted. Paper transcripts are processed in three business days and sent via the U.S. Postal service.

Adult High School graduates may request official transcripts at no charge. All students must provide photo identification to pick up a transcript. Student transcripts cannot be picked up by another person unless the student has provided written permission.

Transcripts from other schools and other documents or forms that Durham Tech has on file are not released, copied, or returned to the student.

Students are not eligible to receive an official transcript if they have any outstanding debts to the college or if they have failed to make any required payment.


Student Records

The college follows the guidelines for retention and disposal of records as published by the North Carolina Community College System. Back-up copies of the permanent records are stored on computer tape. These records are available in the Student Information and Records office to requesters with appropriate identification.

The permanent record includes all information on the student's transcript: name, address, social security number, sex, date of birth, major, dates enrolled, grades, credit hours earned, grade point average, and graduation information.

Student records are maintained and disseminated in accordance with the Family Educational Rights and Privacy Act (FERPA). View the Family Educational Rights and Privacy Act Policy and Procedure.